Electronic Notary Service – Secure Your Digital Files and Intellectual Property
An Electronic Notary Service (ENS) provides secure timestamping and proof of authenticity for digital files. Using cryptographic hash functions, ENS generates unique codes that prove a file’s content and date of creation. A lawyer signs and authenticates a monthly hash report, which can be used as strong evidence in disputes. ENS is ideal for companies dealing with Intellectual Property protection, patents, and digital contracts where authenticity may later be challenged.
Key takeaways
- Electronic Notary Service ensures authenticity of digital files.
- Files are hashed with MD5 and SHA1 for tamper-proof evidence.
- A lawyer authenticates and signs the monthly hash report.
- Perfect for companies handling Intellectual Property rights.
- Provides legal proof in court, patent litigation, and IPR disputes.
What is an Electronic Notary Service?
An Electronic Notary Service (ENS), sometimes called a Digital Notary Service or e-Notary Service, secures your digital files by generating unique hash codes (MD5 and SHA1). Any alteration in the file results in a completely different hash code, proving whether the file has been changed.
This method ensures:
- Proof of authenticity of digital content.
- Legal timestamping of creation date.
- Secure archiving with lawyer-backed authentication.
💡 Did you know?
The question “What is an electronic notary?” is among the most searched in digital law. The answer: it’s a trusted method to notarize electronic documents without paper.
How does an Electronic Notary Service work?
- The client sends files to a secure platform at the time of creation.
- Files are hashed with MD5 and SHA1 algorithms.
- Unique hash codes are generated for each file.
- A lawyer from Codex signs and authenticates the monthly hash report.
- Reports are stored securely and delivered to the client.
If a dispute arises, the hash codes prove the file’s authenticity and timestamp.
Why is ENS important for Intellectual Property protection?
Companies continuously create files containing trade secrets, patents, know-how, and creative works. Protecting these is vital to avoid intellectual property rights violations.
ENS provides:
- Strong evidence in patent litigation.
- Legal proof against allegations of IP theft.
- Secure documentation of R&D progress.
- Compliance with international IP protection standards.
Electronic Notary Requirements under GDPR and IPR law
- Files must be stored securely.
- Reports must be authenticated by a qualified lawyer.
- ENS must follow recognized cryptographic standards.
- ENS is accepted as legal evidence in disputes, contracts, and IP litigation.
This makes ENS a trusted alternative to traditional notarization.
Online electronic notary vs. traditional notary service
Traditional notary services require paper-based signatures and physical presence. An online electronic notary allows digital notarization of contracts, designs, and confidential data.
Key differences:
- Location: Online, global access vs. physical office.
- Format: Digital files vs. paper documents.
- Use cases: IP protection, digital contracts, patents vs. traditional deeds.
Digital notary seal, stamp, and certificate
ENS provides digital equivalents of traditional notarization:
- Digital notary seal – validates authenticity of documents.
- Digital notary stamp – provides secure proof of notarization.
- Digital notary certificate – lawyer-signed report proving timestamp and integrity.
💡 Did you know?
The terms digital notary seal and digital notary stamp are often used interchangeably, but both mean secure, electronic proof of notarization.
Costs of Electronic Notary Service
What is the notary services charge? With ENS, pricing is transparent:
- Establishment fee: 4000 NOK
- Monthly fee up to 10 files: 1500 NOK
- Monthly fee up to 20 files: 2000 NOK
- Monthly fee up to 30 files: 2500 NOK
ENS is a subscription service, ensuring continuous protection of your electronic files.
Common use cases for ENS
- Patent litigation – proving date of creation and ownership.
- Employment disputes – evidence in claims of know-how transfer.
- Contracts – timestamping agreements and terms.
- Creative works – protecting authors, designers, and developers.
Why choose Codex?
- Lawyer-backed authentication.
- Secure storage and reporting.
- Tailored for intellectual property protection.
- Transparent pricing.
The earlier you secure your digital files, the stronger your position in case of future disputes.
Frequently Asked Questions (FAQ)
What is an Electronic Notary Service?
It is a secure service that proves the authenticity and timestamp of digital files using cryptographic hashing and lawyer-backed reports.
Is an electronic notary service legally valid?
Yes. ENS reports signed by a lawyer can be used as legal evidence in disputes, litigation, and intellectual property protection cases.
How much does an electronic notary service cost?
Our subscription model starts with a setup fee and monthly charges based on the number of files (from 1500 NOK/month).
What is the difference between a digital notary seal and a stamp?
Both provide electronic proof of notarization, ensuring authenticity and integrity of your files.
Why use ENS for Intellectual Property protection?
ENS provides strong legal proof of ownership and creation date, preventing intellectual property rights violations and supporting patent claims.